Afya Chemist (4 branches)
Dr. Njoroge Kamau, Superintendent Pharmacist · Nairobi
The challenge
Across four branches, expired stock was routinely discovered on the shelf during audits — a compliance risk as much as a financial one. Dispensing loose tablets was priced by rough estimate, and controlled-substance records lived in a paper register that took hours to reconcile before inspections.
What SawaPOS changed
SawaPOS tracks every batch with its expiry date and alerts on a first-expiry-first-out basis, so near-dated stock is moved or returned before it dies on the shelf. Dispensable items are priced per tablet or millilitre with defined portion sizes. Controlled sales carry a transaction-level audit trail, and stock is isolated per branch with tracked transfers.
Measured results
- Six figures of expiry write-off prevented in the first year
- Expired stock on shelf reduced to zero at audit
- Loose-dispensing pricing accurate rather than estimated
- Inspection preparation cut from hours to minutes
“Expiry alerts saved us six figures in the first year, and the controlled-drug trail means an inspection is no longer something we dread.”